§? 打印、存檔并更新與部門(mén)相關(guān)的所有個(gè)人及機(jī)密文件。
Types, files, and upkeeps of all privateand confidential matters related to the department.
§? 建立系統(tǒng)及高效的電子檔案和文字檔案系統(tǒng),以利快速查找。
Sets up a systematic and efficientfiling system, both for hard files as well as all electronic data, that enablesquick retrieval.?
§? 確保隨時(shí)更新所有檔案。
Ensures all files are kept up to date atall times.
§? 為分部負(fù)責(zé)人參加的所有會(huì)議準(zhǔn)備相關(guān)材料:每日運(yùn)營(yíng)會(huì)議、行政委員會(huì)議、部門(mén)會(huì)議及臨時(shí)召開(kāi)的會(huì)議。
Prepares the relevant materials for allmeetings attended by the Division Head: Daily Operations Meeting, ExecutiveCommittee Meetings, Departmental Meetings and ad hoc meetings.
§? 應(yīng)答電話或?qū)㈦娫掁D(zhuǎn)給適當(dāng)?shù)娜耍瑩艽蛲饩€電話。
Answers telephone and gives informationto callers or routes call to appropriate official and places outgoing calls.
§? 歡迎來(lái)訪者,確定業(yè)務(wù)性質(zhì)并將來(lái)訪者引薦給適當(dāng)?shù)耐隆?Greets visitors, ascertains nature ofbusiness, and conducts visitors to appropriate Associate.
§? 復(fù)印信件或其他打印文件。
Makes copies of correspondence or otherprinted matter.
§? 準(zhǔn)備發(fā)出的信件。
Prepares outgoing mail.
§? 打字、記錄口述及會(huì)議紀(jì)錄,草擬信件、存檔及追蹤,撰寫(xiě)回函。
Types, takes dictation and minutes,drafts letters, files and traces, composes correspondences.
§? 監(jiān)控并保持分部辦公區(qū)域的美觀。
Monitors and maintains the properappearance of the Division’s office area.
§? 閱讀并分揀往來(lái)信件。
Reads and routes incoming mail andoutgoing correspondences.
§? 寄送快遞。
Handles outgoing mails by courier.
§? 在將出差申請(qǐng)表送交財(cái)務(wù)總監(jiān)簽字前,確認(rèn)其填寫(xiě)完整并由相關(guān)負(fù)責(zé)人簽字完畢。
Ensures travel authorisation form arefully completed and signed by the respective executive before handed to theDirector of Finance for signature