§? 打印、存檔并更新與部門相關的所有個人及機密文件。
Types, files, and upkeeps of all privateand confidential matters related to the department.
§? 建立系統及高效的電子檔案和文字檔案系統，以利快速查找。
Sets up a systematic and efficientfiling system, both for hard files as well as all electronic data, that enablesquick retrieval.?
§? 確保隨時更新所有檔案。
Ensures all files are kept up to date atall times.
§? 為分部負責人參加的所有會議準備相關材料：每日運營會議、行政委員會議、部門會議及臨時召開的會議。
Prepares the relevant materials for allmeetings attended by the Division Head: Daily Operations Meeting, ExecutiveCommittee Meetings, Departmental Meetings and ad hoc meetings.
§? 應答電話或將電話轉給適當的人，撥打外線電話。
Answers telephone and gives informationto callers or routes call to appropriate official and places outgoing calls.
§? 歡迎來訪者，確定業務性質并將來訪者引薦給適當的同事。
Greets visitors, ascertains nature ofbusiness, and conducts visitors to appropriate Associate.
§? 復印信件或其他打印文件。
Makes copies of correspondence or otherprinted matter.
§? 準備發出的信件。
Prepares outgoing mail.
§? 打字、記錄口述及會議紀錄，草擬信件、存檔及追蹤，撰寫回函。
Types, takes dictation and minutes,drafts letters, files and traces, composes correspondences.
§? 監控并保持分部辦公區域的美觀。
Monitors and maintains the properappearance of the Division’s office area.
§? 閱讀并分揀往來信件。
Reads and routes incoming mail andoutgoing correspondences.
§? 寄送快遞。
Handles outgoing mails by courier.
§? 在將出差申請表送交財務總監簽字前，確認其填寫完整并由相關負責人簽字完畢。
Ensures travel authorisation form arefully completed and signed by the respective executive before handed to theDirector of Finance for signature
