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為需要分部負(fù)責(zé)人回復(fù)的信件找到并附上有關(guān)檔案。 Locates and attaches appropriate filecorrespondence to be answered by Division Head. 打印、存檔并更新與部門相關(guān)的所有個(gè)人及機(jī)密文件。 Types, files, and upkeeps of all private andconfidential matters related to the department. 建立系統(tǒng)及高效的電子檔案和文字檔案系統(tǒng)，以利快速查找。 Sets up a systematic and efficient filing system,both for hard files as well as all electronic data, that enables quick retrieval.? 為分部負(fù)責(zé)人參加的所有會(huì)議準(zhǔn)備相關(guān)材料：每日運(yùn)營(yíng)會(huì)議、行政委員會(huì)議、部門會(huì)議及臨時(shí)召開的會(huì)議。 Prepares the relevant materials for all meetingsattended by the Division Head: Daily Operations Meeting, Executive CommitteeMeetings, Departmental Meetings and ad hoc meetings. 在將出差申請(qǐng)表送交財(cái)務(wù)總監(jiān)簽字前，確認(rèn)其填寫完整并由相關(guān)負(fù)責(zé)人簽字完畢。Ensurestravel authorisation form are fully completed and signed by the respectiveexecutive before handed to the Director of Finance for signature 向保險(xiǎn)公司提交醫(yī)療賠償申請(qǐng)。 Prepares submission of medical claims to insurancecompany. 確保所有實(shí)行或取消的福利都有記錄并隨時(shí)更新。 Ensures all entitlements accorded or cancelled areproperly recorded and updated. 為酒店車輛安排養(yǎng)路費(fèi)的繳納。 Prepares renewal of road taxes for hotel vehicles. 隨時(shí)更新每個(gè)員工的年假統(tǒng)計(jì)，員工申請(qǐng)假期變更時(shí)取得財(cái)務(wù)部副總監(jiān)的批準(zhǔn)。 Updates Associates’ annual leaves and getAssistant Director of Finance to approve on changes of leaves. 檢查并更新員工考勤表，交財(cái)務(wù)部副總監(jiān)簽批并發(fā)給員工分別簽字確認(rèn)，最后交給工資員。 Checks and updates Associates’ attendance recordsfor Assistant Director of Finance’s approval and get individual Associate tosign before forward it to Paymaster. 為應(yīng)付會(huì)計(jì)準(zhǔn)備給供應(yīng)商的對(duì)賬單。 Prepares Giro covering letter for Accounts Payablefor submission to suppliers. 安排會(huì)計(jì)部、信貸部和資訊部使用的免費(fèi)郵戳信封。 Handles franking of mails for Accounts, Credit andIS Department. 幫助信貸部上網(wǎng)查找公司信息。 Assists in Internet searching of the company forCredit Department. 幫助準(zhǔn)備年度商業(yè)計(jì)劃。 Assists in the preparation of the Annual BusinessPlan. 準(zhǔn)備每月會(huì)計(jì)員出勤表，交給財(cái)務(wù)部副總監(jiān)。 Prepares and submits Accounts monthly attendance to Assistant Director of Finance.